The practice operating system that watches your meetings, claims, compliance, and operations 24/7 — then tells you what matters before you have to ask.
You're the only one who knows what's falling through the cracks. That's not sustainable — and it's not scalable.
Staff meetings generate action items nobody tracks. You repeat the same conversations. Institutional knowledge walks out the door when someone leaves.
DEA renewals, REMS monitoring, OSHA training, credentialing — tracked on sticky notes and memory. One slip is a six-figure problem.
Denial rates creeping up. No-shows clustering on Tuesdays. A provider at 25% utilization. The data exists across six systems — nobody connects the dots.
If you run a multi-provider practice and you're the only one holding all the operational context, your practice needs an operating system.
Multi-provider groups, specialty practices, primary care, interventional
Group therapy practices, multi-disciplinary behavioral health teams
Testing practices, group therapy, forensic, neuropsych & supervision
General, specialty & multi-location dental practices
Outpatient clinics, sports rehab & multi-site PT groups
Independent practices, collaborative agreements & growing clinics
Like an OS runs a computer, PracticeMind runs the operational layer of your practice — remembering everything, noticing what matters, and getting smarter every week.
Your knowledge, decisions, and SOPs — structured into an AI-native vault that becomes your practice's long-term memory.
EHR, CRM, email, calendar, PM, and meeting transcripts flow in. Your mind sees everything — zero manual entry.
Daily briefs. Compliance scans at midnight. Meeting processing in real time. Pattern detection across all your data.
Every morning, your practice's mind has already reviewed yesterday and prepared for tomorrow.
Synthesized daily report: alerts, wins, action items due, compliance status, and patterns detected overnight.
Every meeting processed automatically. Decisions logged. Action items assigned with owners and deadlines.
HIPAA, OSHA, REMS, DEA, credentialing — continuously monitored with automated alerts and task creation.
Denial trends, no-show patterns, utilization gaps, referral shifts — dots connected across all your systems.
Payer denial intelligence, appeal tracking, AR aging alerts. Your mind watches every dollar so you don't have to.
Director scorecards, action item tracking, overdue escalation. Accountability without micromanagement.
A multi-location behavioral health practice used PracticeMind to scale from one provider to 20+ across 3 locations — with best-in-class metrics throughout.
Operational complexity was scaling faster than the team could manage. The founder — a board-certified psychiatrist — was wearing every hat: clinician, CEO, compliance officer, HR manager, and billing supervisor.
With 20+ providers across 3 locations and 4 service lines, the practice needed intelligence that could scale without adding administrative headcount.
"I was spending more time holding my practice's operational knowledge in my head than seeing patients. I needed something that could think about my practice the way I do — but 24/7, without forgetting anything."
Representative outputs from a live multi-location practice. Not a mockup — this is what PracticeMind actually produces.
Daily intelligence synthesis
Auto-extract decisions & tasks
Regulatory awareness
Denial tracking & appeals
Staff KPI tracking
Nothing falls through
"I treat the mind for a living. When my practice was drowning in operations, I realized it needed a mind of its own — something that could hold every meeting, every deadline, every pattern in memory and tell me what mattered. That's what PracticeMind is."Dr. Joshua Flatow, MDBoard-certified psychiatrist · Founder & CEO
Every tier includes our battle-tested vault architecture, compliance frameworks, and AI templates.
Build your practice's memory
We build your practice's intelligence
Ongoing strategic intelligence
Yes. No patient data enters the vault. All references are de-identified per HIPAA Safe Harbor standards. The system runs locally on your infrastructure. PHI policies, de-identification standards, and breach protocols are built into every installation.
No. PracticeMind is an intelligence layer on top of your existing systems. It connects to your EHR, CRM, PM tool, email, calendar, and phone system. It reads from them — it doesn't replace them.
Multi-provider outpatient practices — psychiatry, psychology, therapy, primary care, pain management, dermatology, interventional specialties. 5+ providers with multiple service lines see the most benefit.
Your EHR shows data. PracticeMind thinks about it. It synthesizes across all your systems — EHR, CRM, phones, meetings, email, project management — and surfaces insights no single system can see.
Starter Mind: self-serve, 1-2 weeks. Full Mind: 4-6 weeks for vault build, integration, training, and initial deployment. Intelligence starts flowing in week one.
Because the problem is cognitive, not technical. Practice owners are overwhelmed not by lack of tools, but by lack of synthesis. Dr. Flatow built PracticeMind while scaling his own practice from $37K to $10M+ — it solves the exact problem he lived through.
Join the waitlist. Limited to 10 practices in our founding cohort.
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PracticeMind — The operating system for your practice · Founding cohort open
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